ECO2019 SPEAKER GUIDELINES

Dear ECO2019 Speaker,

We would like to thank you once again for acceptation our invitation to participate as a speaker in the 26th European Congress on Obesity, taking place from 28th April too 1st May 2019, in Glasgow, Scotland.

There will be a truly international audience.

Speaker Preview Room

The facilities in the Speaker Preview Room will provide the opportunity to:

- review your PowerPoint presentation
- make last minute alterations of your presentation
- benefit from the support of our technical staff
- upload your presentation for the dedicated session room

To enable the staff to handle the technical aspects in an efficient way, all presentations should be prepared according to the guidelines below. It is essential that:

- the correct format is used
- the presentation be handed in on time at the Speaker Preview: at least two hours before the beginning of your session (it is recommended to deliver your presentation the day before the session if possible).

Speaker Preview will be hosted in the Etive Room, located on the entrance floor of the SEC.  It will be clearly signposted, but please ask a member of staff if you require directions.

The opening hours are:

Session Rooms:

Each session room is equipped with:

- Video beamer
- Lectern with microphone
- Laser pointer
- Laptop with operating system Office 365 Windows 7 Professional (English)
- Remote control for presentation

Presentation Guidelines:

Presentation Format
Please use Microsoft PowerPoint 97-2016 (*.ppt), OpenOffice / LibreOffice 1.0 – _4.0, PREZI or Adobe PDF to guarantee your presentation will open successfully on an on-site PC. If you use MS PowerPoint, we recommend that you save your PowerPoint presentation using .ppt-format and not .pps.
Preferred aspect ratio for presentations is 16:9 (4:3 would also be possible, but with black bars on top and at the bottom)

Movies / Videos
Because of the many different video formats support cannot be provided for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-4 and WMV format should work with no difficulties.
Movies or videos that require additional reading or projection equipment (e.g. VHS cassettes) will not be accepted.

Fonts
Only fonts which are included in the basic installation of MS-Windows 10 will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation. Suggested fonts: Arial, Times New Roman, Tahoma.
If you must use different fonts, these must be embedded into your presentation.

Transfer of your Presentation
Please submit your presentation to the Speaker Preview Room via one of the following medium:

- USB memory stick
- Save all files associated with your presentation (PowerPoint file, movie/video files etc.) to one folder/location.

The conference staff will transfer your presentation from the Speaker Preview Room to the corresponding session rooms. You will easily find your presentation at the lectern installed laptop in your session room.

In the event that you have more than one presentation during the conference, save the different presentations in different folders and name them clearly to avoid any on-site misunderstandings and problems.

Always make a backup copy of your presentations and all associated files and save them on a separate portable medium by yourself.

Please ensure that you use person first language and respectful images in all presentations.  Refer to the EASO website, where you can find a language guide and image bank, if you require assistance.